Privacy Policy

PRIVACY STATEMENT

Baku Animal Rescue Society Foundation (BARS Foundation) processes personal data in compliance with current legislation, including the General Data Protection Regulation (GDPR) effective from May 25, 2018. We take the privacy of our donors, adopters, volunteers, website visitors, and other interested parties very seriously. Personal data is handled and secured with the utmost care.

Applicability of Privacy Statement

This privacy statement provides information about the processing of personal data by or on behalf of BARS Foundation and relates only to the use of personal data of members, donors, and visitors of barsadopt.nl. It does not cover third-party websites, apps, or other platforms referred to on our website or in mailings. We advise reviewing the privacy policies of these third parties.

PROCESSING OF PERSONAL DATA

We collect personal data via our website when users subscribe to our email newsletter or register as adopters, donors, or volunteers. Data is also collected offline via donation forms, adoption leaflets, or telephone interactions. BARS Foundation processes personal data (such as name, address, telephone number, email, gender, and date of birth) to maintain contact, share updates, raise funds, and manage internal administration.

Purposes and Legal Basis for Data Collection

Personal data is collected and processed for specific purposes and in accordance with GDPR’s lawful bases:

• Contractual Necessity: For maintaining agreements with adopters, donors, and newsletter subscribers.
• Legitimate Interests: To analyze donation patterns and enhance our understanding of supporters for better outreach.
• Legal Obligation: For fulfilling requirements from the Tax Authorities, such as providing necessary donation records.
• Consent: For sending fundraising emails and newsletters, where consent can be withdrawn at any time.

Personal data is used solely for these purposes and is not processed for unrelated activities.

DATA SHARING AND THIRD PARTIES

We only share personal data with third parties when it aligns with the purposes stated above. Third parties typically include organizations supporting our operations, such as mailing services or banks for donation processing. We do not share data beyond these uses unless required by law.

DATA RETENTION PERIODS

We retain personal data only for as long as it is necessary to fulfill the purposes for which it was collected or to comply with legal obligations. For example:

• Financial records (e.g., donation information) are retained for tax compliance purposes.
• Subscription or contact details are retained as long as you are subscribed or actively engaged with BARS Foundation.

DATA SECURITY

BARS Foundation takes appropriate security measures to protect data. We utilize:

• Encryption for sensitive data transfers,
• Access controls to limit data access to authorized personnel only,
• Secure connections for data submitted through our website.

These measures are designed to protect your personal data against unauthorized access, loss, or misuse.

YOUR RIGHTS

You have the right to access, correct, or delete the personal data we hold about you. You may also request limitations on data processing, object to processing, or request data portability. For detailed information on your rights, refer to the Dutch Data Protection Authority’s website. For questions, please contact us using the details below.

COOKIE POLICY

Our website uses cookies to store technical information and improve your browsing experience. Cookies may record:

• Visitor’s IP address,
• Date and time of visit,
• Referring site URL,
• Pages visited, and
• Browser details (type, version, operating system).

Types of Cookies We Use:

• Functional Cookies: Essential for website functionality and user preference storage.
• Analytical Cookies: Used for site performance analysis, e.g., via Google Analytics (with IP anonymization enabled to enhance privacy). These cookies help us optimize the site content and user experience.

POLICY UPDATES

We may revise this privacy statement to reflect changes in our practices or legal obligations. The last update was made on 28 October 2024.

CONTACT INFORMATION

Baku Animal Rescue Society Foundation
Chamber of Commerce Registration: 74303554
Address: Roelof Hartstraat 19H, 1071VG Amsterdam, Netherlands
Email: info@barsadopt.nl
Phone: +31 (0)6 12 42 06 66